Takedown policy

Complaint about the content of any item on History SPOT should first be made by email to history.spot@sas.ac.uk
If the complaint is deemed to be genuinely made, then the item will be removed from public view by the end of the working day following that on which the complaint was received. 
Following the initial removal from public view, a decision will be made as to whether the item should be permanently hidden from public view or re-exposed in its original or in an amended form at a later date.  This decision will be made by History SPOT staff after consultation with the complainant and any other relevant authority. 
Speakers: audio/video resources
Podcast recordings will only be made available to the public after an Audio/Video Licensing Form has been signed and dated by the principal speakers in the recording.  This Licence form gives the University of London the right to use the recording and make it available to others under the Creative Commons Attribution-NonCommercial 2.0 UK: England & Wales Licence.  "Principal speaker" means the main voice that appears on the audio who has agreed to give a presentation or talk.   
If one or more of the principal speakers has a genuine reason to request that the podcast is removed from public view, the University will follow the same procedures as outlined above. 
The University of London will not, however, remove from public view items that are deemed appropriate and do not conflict with our Terms of Use.  If a principal speaker has any concerns about any element of the podcast in which he or she appears, the matter should be brought to the attention of the University and the University will then discuss the concerns with the speaker. 
In many cases the Univesity would expect that additional signposting or disclaimers on the Podcast page would be a more appropriate response than the removal of the item.  For instance in cases where the speaker, at a later date, no longer agrees with their argument as presented in the podcast, the podcast would not be taken down but a note (possibly written by the speaker) could be added on the Podcast page.
Non-principal speakers
Where a recording is being made, audience members should be aware that their voices may be captured on the recording.  Those attending will always be made aware that a recording is taking place and by participating in the event and speaking while the recording is active, members of the audience are consenting to the recording of their contributions and their inclusion in the History SPOT podcasts.  As good practice the event organiser should inform all audience members of these rules at the start of the event.  If any member of the audience does not wish his or her contribution to form part of the recording, the event organiser should be informed of this at the beginning of the event.   
If a podcast includes voices of individuals who have not signed an Audio/Video Licensing Form because they are not principal speakers (for example where post-paper discussions have been recorded), the Takedown Policy set out above will apply.  Complaint about the content of any contribution by a non-principal speaker should first be made by email to history.spot@sas.ac.uk
If a complaint is upheld, the University will remove only that section of a recording which was the subject of the complaint, and not the entire item, if this is technically possible.  In cases where a section of the recording is removed in response to a complaint but this has a significant effect on the flow of the recording, the University of London reserves the right to add a note on the recording itself, or on its host Podcast page, to the effect that this segment of the recording has been removed by request.  No complainant will be mentioned by name.      
Preservation policy
History SPOT is a hosting site for digital resources related to the activities of the Institute of Historical Research and is therefore subject to change over time.  All items on History SPOT are covered by the Creative Commons Attribution-NonCommercial 2.0 UK: England & Wales Licence or Creative Commons Attribution-NonCommercial 3.0 Unported Licence and may be placed on other websites and systems under those terms. 
A Backup is made of all resources posted on History SPOT by the Institute of Historical Research.